Project Title                                                                  
1.	Introduction of construction team, sign attendance sheet
Obtain E-mail addresses, cell phone numbers, and home numbers in case of emergencies
Contractors’ representatives;										                                                             								                                                              , Project Manager,	(c)                                			                                                              , Superintendent, 	(c)                                			                                                              , Superintendent, 	(c)                                			
Architects/Designers representatives;									                                                             						 		                                                             	, Architect	(c)                                 		                                                             	, Architect	(c)                                			                                                             	, Engineer	(c)                                			                                                             	, Engineer	(c)                                	
	         
Owner/GT Facilities representatives;							 																	                                                          , Construction Mgr.   (c)                            (e-mail)                                	                                                          , GT Architect 	     (c)                            (e-mail)                                	                                                          , Facilities Zone Mgr.(c)                            (e-mail)                                	                                                          , Building Manager    (c)                            (e-mail)                                	                                                          , Facilities U&E Mgr.(c)                            (e-mail)                                
2.	Discuss any addenda / RFIs
a.	Addendum 1   
b.	Addendum 2
3.	Review areas of responsibility - Discuss:
•	GT’s Construction Manager’s role – general administration of contract
•	Authority to amend work ‑
•	Design Professional’s role – review RFIs, application for payment,
•	Submittal flow –  shop drawings, Schedules, samples, substitutions
4.	Review schedule - Discuss: Contractor to have preliminary Schedule prepared for meeting
•	completion date ‑ 
•	completion time ‑
•	specific milestones – Contractor to have Schedule of Values for meeting
•	work hours – Saturday/Sunday shutdowns
•	quiet time ‑
•	notice to proceed ‑
•	Equipment/material ,delivery - (GT furnished equipment?)

5.	Review submittal procedures – Discuss,
•	Submittal log - required?  format for log
•	Long lead items ‑
•	Submittals requiring special review (transformers, fire protection, etc.) -
6.	Change orders – Discuss,
•	Authority to change work
•	RFI- request for information
•	RFP-request for proposal
•	Proposal format
•	Approval and modification issuance
7.	Safety – Discuss,
•	Responsibility for safety is solely the Contractor’s
•	Access barriers
•	Digging permits/underground utilities-location
•	Existing environmental conditions
•	OSHA jurisdiction
•	Fire Alarm System shutdowns are to be coordinated w/ GT CM
•	Fire Alarm Watch – GC to provide FA manual monitoring while system is shut down.
•	Burn Permits
•	Fire Marshall Certificate of Occupancy
•	No guns on campus
8.	Site Access - Discuss
•	Lay-down and storage area
•	Trash – dumpster vs. small dump truck
•	Erosion control plan
•	Need and lay-down area for construction trailer
•	Keys to specified facilities
•	Passes or DJ's
•	Vehicle parking permits
•	Bathroom facilities
•	Utility access (gas, electric, water usage and metering)
•	Signage – pedestrian routing, construction zone, hard hat area
•	Identify project specific considerations
9.	Notifications - Identify proper individuals with authority to notify of :
•	Utility interruptions and system shutdowns – 2 weeks notice
•	Exterior work requires a utilities locate - GT & outside utilities
•	Work times
•	Parking disruptions
•	Pedestrian access/routing disruptions
•	Noise levels - academic considerations
•	Identify project specific considerations

10.	Disposal and Salvage ‑
•	Identify any Georgia Tech property to remain or to be salvaged
•	Contractor is responsible for disposal of refuse and debris in compliance with Federal, State, local requirements.
•	Coordinate with Surplus to have furniture items removed
11.	Payment Procedures ‑
•	Monthly payments
•	Retainage - 10% standard, out-of-compliance work, behind schedule
•	Process time
•	Letter of Condemnation
•	Final Invoice and Payment
•	final inspection complete
•	punch list complete
•	all O&M manuals submitted
•	as-builts submitted
•	Certificate of Occupancy & Final release/close out requirements
•	Warranty documents submitted
12.	Correspondence ‑
•	E-mail addresses, preferred form of correspondence and communication
•	Fax numbers and procedures
•	Telephone numbers (direct lines, cell numbers, home #'s, emergency contact #'s)
•	Daily Reports – required? Not required?
13.	Existing Conditions - 
•	Contractor to perform jobsite cleanup on a daily basis, especially in occupied areas.
•	Contractor to provide protection for all existing materials, surfaces, equipment, etc. to remain throughout construction period.
•	Take pictures of existing areas, sidewalks, curbs, etc. for exterior work to document existing conditions.
14.	GT list of departments to coordinate:
o	Zone Managers
o	Building Managers
o	U&E 
o	EH&S
o	Police
o	Parking
o	Transportation – Tech Trolley, 
o	Buzzcard
o	Landscape 
o	OIT
o	Fire Alarms